Description
Out of Pocket Expenses
All reasonable out of pocket expenses must be approved by the QEBF Management Committee and be
documented by retaining the tax invoice from the transaction. These must be supplied with an Expense
Claim form to the QEBF Treasurer, who will verify and arrange payment.
No payment will be made where proof of expenditure is not submitted. An invoice cannot be issued to the
QEBF in lieu of the proof of expenditure.
In exceptional circumstances, the QEBF may consider a one-off allowance for use of personal internet,
phone etc., but this would be an extreme exception rather than the norm, based on the assumption that
everybody has access to phone and internet, and would only be paid where the QEBF is satisfied that
extra expense was incurred as a result of QEBF activity.