Description
Travel
For events in a QEBF Representative’s zone of residence, food & incidentals allowance is deemed to be
sufficient to cover travel to and from venue, and no additional claim can be made for travel.
For any QEBF Management Committee approved QEBF travel, in addition to the food & incidentals
allowance, the QEBF Representative is entitled to claim travel allowance.
The following can be claimed under this allowance:
Flights, Bus, Train etc
Baggage, including extra baggage to carry equipment
Flight insurance
Accommodation (based on 2 sharing, where possible)
Taxi to/from airport, station or parking
Car Rental (including fuel & tolls)
If it is possible for 2 people to share accommodation, but they choose not to, the QEBF will pay the cost of
2 sharing, and the rest is payable out of own pocket.
Any food and drinks on the accommodation bill will be taken out of any applicable food and incidentals
allowance.
If a portion of the trip is on non-QEBF business, then the accommodation and car rental costs shall be
payable for those days spent on QEBF business.
Where it is more cost effective than flying, the QEBF Management Committee may agree to the use of a
QEBF Representative’s own car, which may be claimed @50c/km, but the travel time will not attract any
additional food and incidentals allowance. To claim for own car, a log must be kept for distance travelled
and submitted with an Expense Claim form.
Where possible, it is preferred that the QEBF book and pay directly up front (like accommodation booking
invoices). For all other travel expenses, retains receipts and submit with an Expense Claim form for
reimbursement.